You’ll start feeling overwhelmed as time goes on if you’re not smart, practical & organized because of the brutal size of information we receive every day from everywhere.
Feeling Overwhelmed in Life
Imagine your best buddy just called you to share great news with you, that he’s having a baby girl and he’s inviting you to celebrate together on Saturday, 6 days from now.
Awesome you’d think, but than usual work kicks in, lots of emails, home maintenance, paying bills, an unfinished project you lose sleepover and what not.
The new normal life we’re all living right?
Next, you know here comes Saturday, and you’re stressing yourself
and beat yourself up, how could you possibly forget to even buy some present for your buddy’s baby.
You surely won’t go there empty-handed.
This is one of many situations we find ourselves daily,
that’s why I decided to review in short the GTD-Model.
Getting Things Done-Review
This must-read book by David Allen increased my productivity
by scheduling my own calendar, processing my own email,
writing down my own tasks & changed my brain over the last 3 years.
Lately, I was getting emails from people feeling overwhelmed seeking my advice, so by reviewing this book, I hope I can assist you.
Your brain is great at thinking and creation,
but terrible at remembering and storing things.
Trying to remember everything eventually leads to an inability to concentrate fully on the work at hand because your brain will still try to work out all the unsolved problems
and undone tasks that you’ve stored in it.
These are open loops… they haven’t been brought to closure,
and your brain will constantly remind you about them,
whether you want it to or not.
This is distracting; you can’t possibly focus properly when thoughts
like “Remember to pay this month’s electricity bill’s keep
interrupting your flow.
This is where GTD-method comes in.
(Getting Things Done)
Through a specific and powerful five-stage workflow, you can get
back in control of everything on your plate.
Capture Your Thoughts
Instead of keeping all those ideas, to-dos, decisions and so forth in your head and feeling overwhelmed, you need to capture them in some external platform,
whether on paper or digitally.
This frees up your mind to do what it’s really good at,
Thinking and Solving problems.
We can agree that these days our attention is under attack, a constant stream of incoming requests, questions, tasks, invites.
Capturing all of them in places outside your mind where you can note down information and ideas can be extremely powerful.
Clarify or Process
What each item is and what you can do with it.
The most important thing here is whether the item is actionable or not, meaning whether you need to do something about it.
If It’s no longer needed, it’s trash.
If it will take several actions to attain this outcome,
then this is a project.
You then need to ask yourself what the next action for this item or
Then is the next physical, visible thing you can do to further
the project forward.
If the action takes less than two minutes to complete, do it immediately, before moving to the next item.
If the action takes longer than two minutes, think about whether
you’re the right person to do it.
If not, delegate it to the right person.
Organize the Outcomes
This is where the magic happens.
Most traditional to-do lists don’t work because they lack organization
and quickly become disturbing tasks, reminders, thoughts & information where you’re feeling overwhelmed to even start from somewhere.
Instead of a daily to-do list, maintain a Calendar and write Time-specific actions, Day-specific actions, Day-specific information.
And on different list Next Action lists.
Use a Projects list to keep track of your current projects and always
insist on clear next actions.
Good project management is a key component of every
A project is defined as the desired result that necessitates taking
more than one action step.
Defining the next actions is such a powerful habit that you can even use it outside of project management.
For example, you should make it a standard practice at meetings.
After each discussion point, ask to clarify what the next step is,
who will take it and when. (3questions)
No interaction should end without a clear answer to this question.
Try this approach for a bit, and you may be surprised at the productivity leap you’ll witness.
What is important to you and review the items in your system.
This is crucial because it ensures that you continue to trust in the system you’ve created for yourself.
You’ll know your project plan is ready when you feel confident
about it and it no longer intrudes into your thoughts.
Feeling overwhelmed most of the times means, that you don’t even
know where to start from, nor have the desire to start at all.
This reflecting time will surely help you to see what are the things you should prioritize most.
Every week review your short-term actions and see what you’ve accomplished in the past week, just to be sure that you are headed in the right direction.
Engage Your Tasks
Pick which action you wish to undertake at this time and roll up your sleeves.
This is where things actually get done.
Choose what to based on your priorities.
So how do you choose what to do in each given moment?
Primarily, you should trust your gut, but to break it down more analytically, consider:
What do you have the energy for?
For what do you have time for?
Begin by identifying why you’re undertaking a project.
What’s its purpose?
Envision the outcome you wish to attain by asking yourself what the project will look like when it’s done.
Brainstorm ideas for how to get there.
Once you understand your goal, Ideas will automatically start popping
into your head.
The goal of the GTD is to feel relaxed and in control of all your current projects, to keep track of them and make sure that they are moving forward, which is the opposite of feeling overwhelmed.
But for this to happen, it’s essential that your productivity system
is up-to-date and complete at all times.
Your mind will only be at ease and able to concentrate fully on the task at hand if you trust your system.
This means reviewing it consistently and often.
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